Field Representative I, RIM Records POSITION PROFILE Under the supervision of the Ricoh Records Manager, Records Supervisor, or Site Manager, pursuant to the firm's records management procedures and guidance, oversees and coordinates daily tasks, workflow and special projects within the Records Management Department; including, but not limited to, creation, tracking, monitoring, labeling, delivery, closure and storage of active and/or inactive client or firm files.
File maintenance including filing and indexing records.
Interfaces with supervisors, co-workers, and other staff members for the purpose of exchanging information.
Most contact is internal to the organization.
Job Duties and.
Sort, classify, and code material for filing, indexing and shelving.
�· Prepare new files within file classification plan, both physical files and electronic files.
�· Maintain timely, accurate, and complete filing, interfiling, and indexing as required.
�· Generate labels and bar coding as necessary to track files.
�· Accurately perform interfiling of loose items on timely basis.
�· Perform assigned tasks that support the organization's legal hold process.
�· Perform database queries and reports of activities as needed.
�· Retrieve and arrange file delivery as requested.
�· Access, compile, gather, and issue requested records and information.
�· Receive and process records transferred to inactive storage in accordance with established schedules.
�· Perform assigned tasks supporting the implementation of the organization's approved retention schedule.
�· Scan records as directed, saving images i.