Corporate HR Specialist Field Representative II, Records Mgt POSITION PROFILE Oversees and coordinates daily tasks, workflow and special projects within the Records Management Department; including, but not limited to, creation, tracking, monitoring, labeling, delivery, closure and storage of active and/or inactive client or firm files.
File maintenance including filing and indexing records.
Interfaces with supervisors, co-workers, and other staff members for the purpose of exchanging information.
JOB DUTIES AND.
Process termination in database, create appropriate term packets per employee band.
Send to employee via email or UPS.
Process returned termination documents.
�· Acts as a subject matter expert in critical company disciplines including advanced data capture, document management, and workflow.
�· Creates and maintains departmental filing systems.
�· Performs duties of scanning and /or imaging documents �· Maintains department logs, reports, and/or data entry for functional databases.
�· Demonstrates the ability to transfer files electronically �· Handle special projects such as destruction implementation as directed.
�· Monitor Records Management email and voicemail boxes and responds appropriately to requests and inquiries.
�· Perform assigned tasks supporting the implementation of the organization's approved retention schedule.
�· Access, compile, gather, and issue requested records and information.
�· Responsible for HR File Imaging �· Maintains files according to records management specifications.
Responds/handles/routes correspondence, including administrative activities, technical data and drafts/summarizes responses.
�· Processes requests from current and former employees for review and/or inspection of employee files following comp.