Property Management Assistant - Freelance, Remote Department: Specialized Roles Employment Type: Full Time Location: Philippines Reporting To: Client via Magic Compensation: $7.
00 / hour Description.
The team is lean and highly hands-on, with the primary operator/decision-maker closely involved in daily operations.
The company prioritizes responsiveness, professionalism, and operational excellence, leveraging Buildium, Trello, and Google Workspace to serve tenants and investors.
Why does this role exist? The business is experiencing paperwork and property-management admin overload, which slows response times to tenants and investors and risks missed opportunities.
This role exists to independently run day-to-day property-management operations, streamline workflows in Buildium and Trello, and ensure fast, professional communication.
The objective is to free leadership capacity by presenting clear decision options for approval while maintaining accurate records and timely reporting.
The Impact you’ll make Property management operations ownership Manage daily PM tasks end-to-end, proactively identifying and resolving issues before they escalate Present decision options and recommendations for approval to the primary operator Tenant and investor communications Handle inbound/outbound communications, including after-hours inquiries within your coverage window Triage, resolve, or escalate items with clear context and proposed solutions Maintain professional, empathetic, and timely responses.
Systems, records, and paperwork (Buildium-first) Maintain accurate Buildium records, leases, notices, and document repositories Prepare and track lease paperwork, renewals, move-in/move-out documentation, and administrative reporting Ensure data hygiene and consistent file naming, tagging, and version control.